The New York State Medicaid Meaningful Use (MU) program Registration & Attestation system, known as MEIPASS is currently accepting attestations for those providers who have been granted an attestation deadline extension for their 2015 or 2016 attestations. To begin preparing for Reporting Year 2017, health centers should begin completing the following steps now, as some will require time for State action.
NOTE: 2016 is the last year to start the Medicaid Meaningful Use Program.
Any EP who has not yet submitted an attestation for Reporting Year 2016 will not be eligible to participate in Meaningful Use or receive incentive payments in any future year.
GLOSSARY
MEIPASS = the New York State MU Registration & Attestation system website
ePACES= this account is required to log into the MEIPASS website
FFS = Fee for Service Medicaid Enrollment; to enroll as a Medicaid provider
CMS Registration = where you would register to attest for the Medicaid Incentive Program
ETIN = electronic transmitter identification number. This is a unique 4 digit number not starting with a “0” for each provider. An ETIN identifies an entity authorized to electronically submit data to NY Medicaid and also receive information on behalf of one or more providers.
NPPES = National Plan and Provider Enumeration System. This is a unique identifier associated with an NPI number
I&A account= CMS allows an EP to designate a third party to register and attest on their behalf. To do so, this third party must have an Identity and Access Management System (I&A) web user account
1) Enroll with NY Medicaid FFS (Fee For Service) – (takes 90 days)
Login credentials are the provider’s NPPES user ID and Password (call 800-465-3203 if unknown)
Large practices over 10 providers should login with I&A account - this designates someone to register on providers’ behalf. To create an I&A account click here
Input NPI, selection of EHR incentive program (Medicaid or Medicare), payee information, and contact information. (Do not include EHR certification ID, instead enter it in MEIPASS)
Tip : Use a primary contact’s email address
Tip : Don’t select the ‘My Billing TIN’ payee option (common cause of registration error)
Assign monies to practice (rather than provider)
Registration takes 24 hours to be approved by NYS; confirmation and errors are sent to the contact email listed on the provider’s registration
Tip: Save CMS registration ID for future use
3) ETIN Certification (take up to 3-5 weeks)/ setup ePACES account
All providers and practices must be linked to a certified ETIN and ePACES account.
Multiple providers can be linked to a single ETIN and ePACES account (if ETINs are not linked to ePACES, then call ePACES at 800-343-9000)-- may be many emails back and forth.
Login to ePaces to review the list of providers linked to ETIN (on the left hand menu, click “Submitter”)
Any providers not linked must submit an ETIN form (certification statement only) to be added to existing ETIN—(must notarize and mail in)
Tip: ETINS need to be re- certified every year to remain active
Tip: Providers cannot be certified to an ETIN until they are enrolled in Medicaid FFS
Create ePACES accounts (for group) in which all the providers are linked up by calling 800-343-9000 to obtain a token and then responding to a series of emails generated by accessing the website.
If a provider is being linked into a group ePACES account, click the “Update Provider List” and allow 24 hours
Give providers access to MEIPASS by clicking “Add/Edit Users” function in ePACES
4) Medicaid Patient Volume
Perform the calculation that your group as a whole meets the threshold that 30% of your FQHC’s patient encounters are attributable to those receiving Medicaid or “needy individuals”. For detail on this calculation, please see Eligibility Calculations for Meaningful Use Incentives.
Use any 90 days in the previous 12 months or prior calendar year….Medicaid and Medicaid Managed Care encounters / Total encounters
Click here for the excel workbook prepared by NY State Medicaid to guide the calculations. You do not need to provide data on hospital in-patient and ER encounters.
Contact hit@health.ny.gov to review Medicaid Patient Volume prior to attesting
Save your supporting information for Medicaid Patient Volume (for at least 6 years) in case you get audited, you will be asked to fill out a spreadsheet with this information
