We hope you find this an efficient, useful tool and we welcome your feedback and comments. –Elizabeth Swain, CEO
Community Health Center Advocacy Day is March 7th. Join us at the State Capital in Albany, NY and help to ensure that health centers and the patients we serve are protected in the upcoming New York State budget. Click here to register, download planning materials and learn more about this important day and other CHCANYS news and events.
UDS Tips – February 15, 2011 Submission Deadline The 2010 Uniform Data System (UDS) reports are due by February 15, 2011. Upon successful submission, you will have an opportunity to work with a UDS reviewer to finalize and submit your final report by March 31, 2011. No changes will be permitted to the UDS report after March 31, 2011.
The following are some helpful tips regarding common issues related to New York State health centers:
Where do we report information on Medicaid, SCHIP, etc? Health centers should note the following for reporting patients related to insurance:
Table 4:
Family Health Plus - Medicaid line 8a - Table 9D lines 1-3
Child Health Plus (CHIP) or Other public - line 10b - Table 9D: lines 7, 8a and 8b
Valumed - line 10a - Table 9D: lines 7, 8a and 8b
Healthy NY line 10a - Table 9D: lines 7, 8a and 8b
NY Public Goods Pool - uninsured line 7 (report on Table 9E line 6a - although charges go on Table 9D line 13 column A)
PCAP = Medicaid
Changes to Table 9E - Other Revenue A new row (1k) has been added to Table 9E in the BPHC Grants section to capture draw down amounts for the recently awarded Affordable Care Act (ACA) Capital Development grants (C8A activity code). This data field will be activated on or around 1/13/2011. Only recipients of Capital Development grants should report on this line.
In addition to the above changes, the 2011 UDS Clinical measures announced in PAL 2010-12 have been approved.
UDS Mapper: Please review your health center information as presented in the UDS Mapper and report any changes in information or corrections to the Bureau.
Links for Help: EHB Resources: EHB accounts and user access questions: CallCenter@hrsa.gov or 1-877-464-4772 Monday through Friday (except federal holidays) 9 AM to 5:30 PM (ET) UDS Help Desk: UDS content questions udshelp330@bphcdata.net or 1-866-837-4357 (866-UDS-HELP) Monday through Friday (except federal holidays) 8:30 AM to 5:30 PM (ET) BPHC Help Desk: UDS electronic reporting questionsbphchelpline@hrsa.gov or 1-877-974-BPHC Monday through Friday (except federal holidays) 8:30 AM to 5:30 PM (ET) Modular Online UDS Trainings
News from Health Center Support Health Center Practice Operations Management, Level I Seminar February 23-24, 2011, Las Vegas How can my CHC operate more efficiently given the demands of health reform? What can I do to help improve patient-staff interaction at my CHC? Where can I go to learn the basics of CHC operations while earning continuing education credits?
Designed for Health Center Chief Operating Officers, Executive Management, other managers, front desk staff and board members, this innovative seminar by NACHC will provide clear strategies to maximize the productivity and resources of your health center. Participants will find out the answers to questions related to improving customer service in a health center and will also learn about the power of patient-staff interactions.
For more information and to register, please click here.
HRSA Posts FAQs on Expanded Services Funding As you work on completing your application for the Health Resources & Services Administration (HRSA) expanded services funding, a helpful resource is the Frequently Asked Questions document HRSA has posted to its website. With extension of the deadline for the funding extended to January 20th, you have more time to develop an effective plan for use of the funds.
NACHC webinar NACHC offers new webinar for people interested in setting up an ACO or other type of community-based provider network.Contacting with Managed Care Organizations January 26, 2011 2-3:30 EST.Online registration deadline: January 24, 2011 To find out more about this webinar click here.
News from Clinical Quality Initiatives CME Credits Now Available from October Conference This activity, Community Health Care Association of NYS Clinical Forum & Statewide Conference with a beginning date of October 3, 2010, has been reviewed and is acceptable for up to 15 Prescribed credits by the American Academy of Family Physicians (AAFP). AAFP Prescribed credit is accepted by the American Medical Association as equivalent to AMA PRA Category 1 Credit™ toward the AMA Physician’s Recognition Award. When applying for the AMA PRA, Prescribed credit earned must be reported as Prescribed, not as Category 1. To report their credit online at the CME center click here. Members will need their Member ID # and password to login. Once they are logged in, they will be able to click on the report my CME and click on the "I attended a live CME activity" link and select the date of the activity 10/3/2010. Members of other clinical associations may contact rwynn@chcanys.org to receive a certificate of participation to be used to file with the appropriate medical groups.
NYS DIABETES CAMPAIGN Diabetes Learning Series: Current trends in the management of Type I & II Diabetes Mellitus in children and adolescents Thursday, January 20, 2011 9am – 10am Learning objectives: By the end of this webinar, the primary care pediatrician will have reviewed the following:
Approaching child with new onset diabetes mellitus
Treatment options in type 1 & 2 diabetes mellitus in children
HANYS Diabetes Webinar Series As partners in the NYS Diabetes Campaign, the Healthcare Association of NYS (HANYS) holds monthly Web conferences and they are opening the January through May sessions to all CHCANYS members. The Web conference schedule is listed below and all sessions are FREE to join. To register, please click here.
Upon registration, you will be added to the e-mail list to receive reminders with log-on instructions for these Web conferences. All Webconferences will be held from noon to 1 p.m.:
Date: Thursday, January 20, 2011 Topic:Developing and Utilizing a Diabetes Registry to Help Improve Care Faculty: Betty Rabinowitz, M.D., Medical Director, University of Rochester Medical Center’s Center for Primary Care
Date: Thursday, February 24, 2011 Topic: Aggressive Management of Diabetes in a Busy Primary Care Office Faculty: Thomas Dilamarter, Jr., M.D., Medical Director, Chestnut Ridge Family Practice
Date: Thursday, March 24, 2011 Topic: Transitions of Care for Patients with Diabetes: From Hospital to Home Faculty: James Desemone, M.D., Director of Medical Staff Quality, Ellis Medicine
Date: Thursday, April 21, 2011 Topic:Benefits of Utilizing Certified Diabetes Educators and Diabetes Self Management Education for Patients with Diabetes Faculty: Esther Wei, M.S.N., A.N.P., C.D.E., Adult Nurse Practitioner and Site Co-Leader of the WCIMA Diabetes Improvement Team, Weill Cornell Internal Medicine Associates at New York-Presbyterian Hospital
Date: Thursday, May 26, 2011 Topic:Mount Sinai Medical Center’s Community Diabetes Initiative Faculty: Abby Schwartz , R.N., B.S.N., M.B.A., Diabetes Nurse Consultant and Tracy Breen, M.D., Director, Diabetes Center, The Mount Sinai Medical Center
UPCOMING CQI OPPORTUNITIES Open Casting Call for Nurses The Nurse Training in Immunization Project (NTIP) at the Center for Public Health Continuing Education, UAlbany School of Public Health needs nurses who may want to star in their upcoming programs.
The first program will be a webcast on Teens, Parents and Vaccines for April. They are looking for a nurse who is passionate about working with teens and has particular skills communicating with teens and parents regarding vaccines. This would be an interview, probably take about an hour and would need to be done within the next few months. They are open to substituting a pediatrician.
The second is for a nurse to appear on a training video discussing setting up a successful staff immunization project. They are looking for someone who can describe how it was done at his or her facility. The segment will be about 15 minutes and will take about an hour to film. This project is expected to conclude by the end of February. They are willing to substitute an administrator or MD.
The filming can take place at UAlbany or at a location of your convenience. For more information or to express interest, please contact Linda Laudato at 518-402-2779 or llaudato@uamail.albany.edu.
RFA for Improving Oral Health - Preventive Dental Services Program The New York State Department of Health, Division of Family Health, Bureau of Dental Health is soliciting applications for promoting population-based interventions and innovative oral health program models to address oral health problems in school aged children. Support for these services is being made available from funds awarded to New York State through the federal Maternal and Child Health Services Block Grant.
The objectives of this request for applications are: - to enhance health promotion and disease prevention activities and provide underserved children a point of entry into the dental health care system; - to establish or expand preventive service models for providing dental prevention services, more specifically dental sealants to underserved populations in geographically isolated and/or health manpower shortage areas; - to improve participation rates of dentists in public insurance programs; - to develop case management models to address the needs of difficult-to-reach school aged populations; - to improve the local infrastructure for dental health services; and - to implement a surveillance system and evaluate the outcome of local activities, including methods to monitor progress toward Healthy People 2010, Maternal and Child Health Services Block Grant, and New York State Oral Health Plan objectives.
It is anticipated that approximately $1.5 million will be available annually to support approximately 30 awards for the period July 1, 2011 through June 30, 2016. The maximum annual award will be $50,000 distributed to successful applicants scoring the highest amount of points until funding is exhausted.
Please review the RFA here for eligibility information and other application instructions, or how to submit a question.
Reimbursement for DSME or DSMT Effective January 1, 2011, Medicaid will reimburse for DSME or Diabetes Self-Management Training (DSMT) when provided by an Article 28 clinic that is accredited by The Center for Medicare and Medicaid Services. CMS recognizes the accreditation from the American Association of Diabetes Educators (AADE) and the American Diabetes Association (ADA). DSMT is performed by a NYS licensed, registered, or certified professional such as a MD, DO, RN, ANP, PA, RD, PT, or Pharmacist. These services can be provided at individually or group sessions of up to eight patients. For more information, click here for the NYS Medicaid Policy and Billing Guidance document.
CDC: 2010 Sexually Transmitted Diseases Treatment Guidelines The Centers for Disease Control and Prevention (CDC) has announced the publication of Sexually Transmitted Diseases Treatment Guidelines—2010, which update the 2006 Guidelines, in the Centers for Disease Control and Prevention's (CDC) December 17, 2010 issue of Morbidity and Mortality Weekly Report (MMWR) Recommendations and Reports. Click here for the guidelines. They can also be found on the MMWR's website and through CDC's STD Treatment Guidelines 2010 webpage. You can order hard copies of the report as well as wall charts and pocket guides.
Announcing a new support group for women at high risk for breast and ovarian cancer Starting in January, WAR is partnering with SHARE to reintroduce a support group for women at high risk for breast and ovarian cancer due to family history or a BRCA1/2 mutation. The group will be peer-facilitated by Nancy Feldman, and the first meeting will feature a genetic counselor as a guest speaker.
WHEN: Tuesdays, January 18th, 6:00-7:30PM (Meetings will be once a month on Tuesday. Future dates are still being finalized.)
WHERE: SHARE main office, 1501 Broadway, #704A (between W43rd and 44th Sts.), NYC
For more information, contact the SHARE office at 212-382-2111.
Hepatitis A and B Vaccination and the NYS DOH Adult Hepatitis Vaccination Program Please join us on February 9, 2011 at 9 am for an hour-long webinar with Elizabeth Rausch-Phung, MD, MPH, Medical Director of the New York State Department of Health (NYS DOH) Bureau of Immunization. Dr. Rausch-Phung will discuss vaccination of your patients against hepatitis A and B infection and the NYS DOH Adult Hepatitis Vaccination Program. All Federally Qualified Health Centers in NYS (except New York City) are eligible to enroll in the NYS DOH Adult Hepatitis Vaccination Program. Under this program, participating health care providers receive single antigen hepatitis A and hepatitis B vaccines or a combination hepatitis A and B vaccine at no cost. This program’s target population is individuals over the age of 18 years without health insurance coverage and high-risk adolescents and adults (i.e., MSM, IDUs, HIV+, etc.).
In the box under Search for meetings by host, topic or words in the agenda type in hepatitis and click on Search.
Click on Register which is to the right of Hepatitis A and B Vaccination and...
Enter your first name, last name and email address (necessary for email confirmation of registration) and click on Register again.You will receive an email which confirms your registration, provides directions to join the webinar on the scheduled date, and how to call in to the audio portion of the webinar.
Learning objectives:At the completion of this webinar, participants will be able to:
Describe hepatitis A and B disease, risk factors for hepatitis A and B infection, and recommendations for vaccination against hepatitis A and B infection.
Participants will also be able to describe the eligibility criteria for the NYS DOH Adult Hepatitis Vaccination Program and the application process for this program.
Are you looking for a Dentist or a Nurse Practitioner who specializes in Women’s Health? Underneath the auspices of HRSA, the Bureau of Clinician Recruitment & Service (BCRS) was established in 1970 to address health disparities. It also helps underserved communities and facilities experiencing critical shortages of health care providers by recruiting and retaining clinicians through scholarship and educational loan repayment opportunities in exchange for service. HRSA is legislatively mandated to develop shortage designation criteria and use them to decide whether or not a geographic area, population group or facility is in a Health Professional Shortage Area (HPSA) or a Medically Underserved Area (MUA) or Population (MUP).
The BCRS is able to assist these underserved communities through the National Health Service Corps (NHSC). Over 30,000 clinicians have served since 1972. In 2008, 3,500 clinicians cared for 4 million patients and about half of those were in CHCs. Statistics show that half of the clinicians who serve in the NHSC go on to care about underserved people and choose to work where they are needed most.
The NHSC clinician is committed to serve one year for each year of support (usually 2-6 years) at an approved site in a high-need HPSA. These clinicians are licensed and have served a primary care residency in various specialties (family medicine, general pediatrics, internal medicine, obstetrics/gynecology, psychiatry, general or pediatric dentistry).
There are four NHSC clinicians that need immediate re-placement:
Dentist – NYC Area
Nurse Practitioner: Women’s Health – NYC Area
Dentist – Upstate
Pediatric Dentist – NYC Area (HPSA score must be > 17)
If you have any interest in employing one of these dedicated clinicians, please contact Dr. Kameron Wells (VP, Clinical Quality Initiatives) at 212-710-3814 or kwells@chcanys.org to discuss further.
In addition, if you would like to learn more about the BCRS click here, and for the NHSC click here.
News from Health Information Technology Register now for a webinar on the Medicare and Medicaid HIT Incentive Program registration process: Tuesday, January 18, 1-2:30 p.m. ET Registration for New York State Medicaid Meaningful Use Incentive Program is delayed until October, 2011, but registration is now open for the Medicare EHR Incentive Program and the Medicaid Meaningful Use Incentive Program in 11 states. Remaining states will be opening their program registration in various waves throughout the year.
While each state will have specific registration guidelines, understanding these guidelines is the first step for HRSA grantees to successfully navigate the Medicare and Medicaid EHR Incentive Program. Click here for more information.
Emergency Preparedness Training Webinars for
NYSIIS If you have new NYSIIS users or any current user who would like a refresher, please take a moment to review the webinar training options available.To access the new Live Webinar schedule for January through June 2011, please click here.
Management, Finance and Compliance
Are All Your Clinicians Enrolled in PECOS? Because the Centers for Medicare & Medicaid Services (CMS) has received many questions from physicians employed by FQHC’s and rural health clinics as to whether they are required to enroll in the Provider Enrollment, Chain and Ownership System (PECOS), CMS has developed specific enrollment guidance for FQHC and RHC physicians. The bottom line is that your clinicians do need to be enrolled in the PECOS system, but the enrollment process has been streamlined for them. Details are available in the CMS document, Medicare Enrollment Guidance for Physicians that Infrequently Receive Reimbursement from the Medicare Program.
HRSA News HRSA releases PIN 2011-01 Federal Tort Claims Act (FTCA) containing the new Health Center Policy Manual. To download PIN 2011-01 please click here.
HRSA release pal 2011-02 Health Center Collaboration to provide information regarding Health Center Program requirements for collaborations, considerations when establishing contractual relationships and resources that may be helpful in facilitating effective collaborations. To download PAL 2011-02 please click here.
News from CHCANYS Community HealthCorps
CHCANYS Community HealthCorps program will be participating in the Martin Luther King Jr. day of service being held on Monday, January 17th. Members will be assisting in a citywide distribution project that advertises local enrollment sites for such public benefits as Food Stamps and Medicaid in the Bronx. HealthCorps members will distribute outreach material to neighborhood sites such as libraries, grocery stores, community centers, and churches. If you are interested in joining us for this event and would like to obtain further information, please can contact Orlando Reboredo via email at oreboredo@chcanys.org or by phone at (212)-710-3811.
Beginning in the month of February CHCANYS Community HealthCorps will begin actively recruiting for potential Health Center sites and HealthCorps Members for its 2011-2012 AmeriCorps program. This program will begin in September of 2011 and end in July of 2012. CHCANYS Community HealthCorps is one of the best AmeriCorps programs in the country and we invite anyone interested in participating to contact David Davis via email at ddavis@chcanys.org or by phone at 212-710-3809.
Yesterday, Community HealthCorps hosted its first Social Justice Conversation session, a series of sessions utilized to engage members in a discourse surrounding social justice issues that are affecting our global society. The topic was Immigrant Detention Centers and we viewed the documentary "The Least of these." If anyone would like to join us for our future programs, please contact David Davis via email at ddavis@chcanys.org or by phone at 212-710-3809.
If your health center has a training or technical assistance program that you'd like to share with others around the state, or would like to subscribe others at your health center to Your CHCANYS please email the pertinent information to Libby Post at lpost@commservices.net. Thank you.
